SwipeClock: Unifying Workforce Management and Payroll

Coleman Barney, CEO, SwipeClockColeman Barney, CEO
Every business with hourly workers must create schedules, track attendance, run payroll, maintain compliance and manage basic HR functions. “The biggest headache is pulling everything together in a single experience for employees and managers,” says Coleman Barney, SwipeClock CEO. “We’ve done that.”

SwipeClock helps small to mid-size businesses overcome these challenges and become far more efficient, compliant and predictive. Founded in 2000, SwipeClock provides cloud-based solutions that dramatically improve labor management and payroll processes for workers and management alike. The company partners with payroll providers and integrates with hundreds of payroll systems as well as select HR platforms.

“Millions of small businesses in America struggle to manage their workforce using paper and spreadsheets,” says Barney. Preparing payroll is time consuming and error-prone. Overstaffing, absences and unplanned overtime cause unnecessary stress and expense. “Moving these processes into the cloud creates real advantage.”

Keeping it simple, though, is imperative. “Our customers want to focus on their business, not on complicated technology,” says Barney. “All of our products are simple to install, maintain and use.” The company has a strong reseller channel and advisory board that meets quarterly to provide fresh market perspective.

SwipeClock has grown from its early timekeeping roots to become a robust workforce management portal that brings together key software for payroll providers. “We serve as an aggregation point for payroll information.” Almost 1,000,000 employees use SwipeClock products every day.

Timekeeping and Payroll

Companies have been tracking time for hundreds of years. “Going digital takes the work out of time card review and reduces payroll errors,” says Barney. SwipeClock web clocks let workers punch in/out using a smartphone, tablet or computer. The company also sells hardware clocks with biometric, fingerprint, proximity card and other interfaces.

Our portal strategy unifies payroll, timekeeping and HR-related information for small businesses and their employees, extending payroll service provider value

TimeWorksPlus collects clock data for supervisors to review and approve via a web portal. Workers can view their time cards through the employee portal. Approved time card data is sent directly to payroll.

A hot seller recently has been TimeWorks Touch, a touchscreen clock with advanced capabilities like clock lockout and meal break enforcement. “Even though we have web-based alternatives, many employers still want a physical clock on site for better control,” says Barney.

Advanced Scheduling, Shift Swapping and Time Off

“TimeSimplicity advanced scheduling software enables supervisors to build schedules based on business needs, skill sets, certifications, and worker preferences,” says Barney. “Companies can publish more accurate schedules sooner, improve compliance and increase schedule adherence.”

Schedule changes are also easier for everyone. Workers can trade shifts with supervisor approval, reducing the burden of call outs. They can also volunteer for open shifts and submit requests for time off more efficiently.

The CIO of a healthcare group with 25 centers recognized the value immediately. “They reviewed planned schedules against actual time data and spotted a pattern of unplanned and unnecessary overtime,” says Barney. “By adding controls through intelligent time clocks and scheduling rules, the company could cut cost overruns substantially.”

Integrated HR task management

“Common HR processes are easily managed with our portal,” says Barney. New employee on-boarding, performance reviews, and employee handbook distribution are key examples. Processes create a detailed audit trail and can require read receipts. Employees can review their profile, W-2, paystubs, benefits information and more. A message board, anonymous suggestion box, birthday list and company directory are also popular.

“Ultimately, our portal aggregates employee-related information into a single unified experience,” says Barney. The payoff for employers is lower labor management costs, fewer errors and better compliance. “Simpler processes lead to better practices.”